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AGENDA
ELGIN CITY COUNCIL
REGULAR MEETING
TUESDAY, JULY 3, 2018
CITY ANNEX COUNCIL CHAMBERS, 310 NORTH MAIN STREET
7:00 PM
I.

CALL TO ORDER

II.

ROLL CALL

III.

INVOCATION

IV.

PLEDGE OF ALLEGIANCE

V.

PUBLIC HEARING

1.

Public Hearing on the Proposed 2018 Five-Year Capital Plan

VI.

PUBLIC COMMENT

Individuals may request to speak on items on t​he agenda, and items not on the agenda, by requesting to speak during the meeting and under "PUBLIC COMMENT" and will be required to fill out a "PUBLIC COMMENT FORM" and present it, along with any material, handouts or information for Council, to the City Secretary prior to commencement of the Council meeting.  Speaker comments are limited to three (3) minutes.

No formal action can be taken by the City Council on items not posted on the agenda.  Items requiring a Public Hearing will allow a member of the public an opportunity to speak during the Public Hearing and does not require submission of a "PUBLIC COMMENT FORM."  Speakers must address their comments to the Mayor or Presiding Officer rather than to an individual Council Member or member of Staff.  All speakers must limit their comments to the specific subject matter noted on the "PUBLIC COMMENT FORM" and refrain from personal attacks or derogatory comments directed at any Council Member, member of Staff, other individual or group.
VII.

PRESENTATION

1.

Proclamation

City of Elgin supporting healthy summer meals for kids.
Documents:
  1. Proclamation.pdf
VIII.

GENERAL DISCUSSION

IX.

CITY MANAGERS REPORT

1.

Review and discussion of City of Elgin ad valorem (property) tax exemptions and related matters

2.

Update on Lee Dildy Boulevard Construction Project, Phase 2

3.

General Activity Report and/or Project Update

X.

CONSENT AGENDA

All of the items on the consent agenda are considered to be self-explanatory by the Council and will be enacted with one motion, one second, and one vote.  There will be no separate discussion of theses items unless a council member removes an item from the Consent Agenda and places it on the New Business section for Discussion and action.
1.

A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF ELGIN, TEXAS, ADOPTING A CONFLICT OF INTEREST POLICY AND CODE OF CONDUCT FOR TxCDBG CONTRACT 7218012.

2.

A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF ELGIN, TEXAS, DESIGNATING AUTHORIZED SIGNATORIES FOR CONTRACTUAL DOCUMENTS AND DOCUMENTS FOR REQUESTING FUNDS PERTAINING TO THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (TxCDBG) CONTRACT NUMBER 7218012.


3.

A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF ELGIN, TEXAS, REGARDING CIVIL RIGHTS FOR CONSTRUCTION CONTRACTS GREATER THAN $10,000 TO ENSURE THAT NO PERSON OR GROUP IS DENIED BENEFITS SUCH AS EMPLOYMENT, TRAINING, HOUSING, AND CONTRACTS GENERATED BY CDBG ACTIVITY ON THE BASIS OF RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, AGE, OR DISABILITY.

4.

A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF ELGIN, TEXAS, WHERE BY THE CITY OF ELGIN AGREES TO AFFIRMATIVELY FURTHER FAIR HOUSING CHOICE FOR ALL SEVEN PROTECTED CLASSES: AND FURTHER AGREE TO PLAN AT LEAST ONE ACTIVITY DURING THE CONTRACT TERM TO AFFIRMATIVELY FURTHER FAIR HOUSING.

5.

Request for street closures for the 31st Annual Hogeye Festival October 25-27, 2018.

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6.

Request to waive Open Container Ordinance for Elgin Drive a Senior Taste the Town November 29, 2018 from 5:30pm to 8:30pm


7.

Request to waive open container ordinance October 25, 26 and 27 for 31st annual Hogeye Festival.


8.

City Council Meeting Minutes - City Council Retreat May 19, 2018 and Regular City Council Meeting June 5,2018

XI.

NEW BUSINESS

1.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ELGIN, TEXAS TO APPROVE AN AGREEMENT WITH DATAPROSE LLC. TO PROVIDE BILLING PRODUCTION SERVICES TO THE CITY FOR A MINIMUM PERIOD OF THREE (3) YEARS AND TO AUTHORIZE THE MAYOR TO EXECUTE SAID AGREEMENT.

2.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ELGIN, TEXAS, AUTHORIZING THE SELECTION AND AWARD OF A CONTRACT FOR THE CONSTRUCTION OF THE ELGIN WATER TREATMENT PLANT BOOSTER STATION IMPROVEMENT PROJECT TO TTE, LLC; AND AUTHORIZING THE CITY MANAGER AND/OR THE MAYOR TO ACT AS THE CITY’S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE TO EXECUTE THE CONTRACT

3.

A RESOLUTION OF THE CITY OF ELGIN, TEXAS APPROVING AND ADOPTING THE 2018 FIVE-YEAR CAPITAL IMPROVEMENT PLAN, A REPORT ON ANTICIPATED CAPITAL EXPENDITURES AND PROJECTS FOR ALL MUNICIPAL OPERATIONS FROM OCTOBER 2018 THROUGH SEPTEMBER 2023; AND PROVIDING FOR RELATED MATTERS

XII.

EXECUTIVE SESSION

The City Council may announce that it will adjourn the public meeting at any time during the meeting and convene in Executive Session pursuant to Chapter 551 of the Texas Government Code to discuss any matter as specifically listed on the agenda and/or as permitted by Chapter 551 of the Texas Government Code.
XIII.

RECONVENE

The City Council will return to open session for possible discussion and action as a result of the Executive Session
XIV.

ANNOUNCEMENTS

XV.

ADJOURMENT


Notice of Assistance at Public Meetings, the City of Elgin is committed to compliance with the Americans with Disabilities Act.  Elgin City Hall and Council Chambers are wheelchair accessible and special marked parking is available.  Persons with Disabilities who plan to attend this meeting and who may need assistance are requested to contact the City Secretary's Office at (512)229-3222.  Please provide forty-eight hours notice when feasible.

I, Amelia Sanchez, City Secretary for the City of Elgin, hereby certify this notice was posted at the City Hall Annex of the City of Elgin, Texas on or before Friday, June 29, 2018, in accordance with Chapter 551 of the Texas Government Code.        



   ________________________________
Amelia Sanchez, City Secretary