The City Secretary is an officer of the City, appointed by City Manager. The position of City Secretary is required by State Law and the City Charter. The office of the City Secretary is located in City Hall.
Other duties include Alcohol Permits, City Council Agendas and Minutes, Community Boards & Commissions, Local Elections, Ordinances and corresponding applications, Posting public notices, Proclamations, Public Records Requests, Resolutions, and Solicitor / Vendor Permits.
Amelia Sanchez was hired as the City of Elgin’s City Secretary in November of 2016. Amelia started her career with the City of Kyle, Texas, where she remained for 22 years. Amelia began her career as a Utility Billing Clerk, then she was promoted to Building Permits Coordinator, and eventually became the City Secretary where she served from 2007 to 2016. Before beginning work with the City of Elgin, she briefly worked as a Member Services Analyst with the Texas Municipal Retirement System. Amelia is a member of the American Association of Notaries, the Texas Municipal Clerk's Association and St. Anthony’s Catholic Church in Kyle, Texas. She enjoys spending her free time with her husband, grandchildren and trips to the Texas coast.
The mission of the City Secretary’s Office is to provide accurate, efficient and courteous service to the City Council, Staff and Community. The City Secretary is responsible for maintaining the official records of the City, scheduling regular meetings and special called meetings of the City Council. The City Secretary prepares minutes of all meetings of the Council and files, publishes and codifies ordinances as required. The City Secretary coordinates annual general city elections with the County Elections Administrator, coordinates boards and commission appointments, posts public meeting notices, issues licenses and permits, processes requests for public information, and serves as the records management officer for the City. The City Secretary is the local filing authority for officials filing Texas Ethics Commissions forms and reports including appointing a campaign treasurer, personal financial statements, conflicts of interest statements, and campaign finance reports.